Track stock levels, adjust quantities and create purchase orders in NHY

The operating problem

When popular items run out mid-service, staff have to turn customers away or scramble for substitutes. Over-ordering ties up cash and risks waste. NHY inventory gives owners a single place to see what is on hand for menu items and retail products, flag items that have fallen below a minimum level, and record every change so the numbers stay accurate.

A realistic example: Rahul runs a café that also sells packaged snacks. On his Basic plan he opens Inventory, switches to the Low stock tab and sees that masala chips have dropped to 4 packs against a minimum of 10. He taps the item, chooses Stock in, enters 20 packs from the delivery that just arrived, and adds a note. The quantity updates immediately. Later he creates a purchase order for the next delivery of coffee beans and filter paper, reviews the draft, and approves it. Nothing is sent to a supplier until he decides to place the order himself.

Illustration of the low-stock view. Items below their minimum quantity are highlighted so owners can act before the shelf empties.

How owners use it

Confirm your plan includes inventory tracking (Basic or higher). Free plans do not include it.
Open Inventory in the NHY app. Switch between Food, Retail and Low stock tabs. Search to find a specific item. Low stock shows items that have fallen below the minimum you set when adding or editing the item.
Adjust quantities when stock changes. Tap an item and choose Stock in (delivery arrived), Stock out (sold or used), Waste (spoiled or broken), or Adjustment (count correction). Enter the quantity and an optional note. The change is recorded and the on-hand quantity updates.
Create a purchase order when you need to reorder. From the Purchase orders tab, start a new draft, enter a supplier reference, add the items, quantities and unit prices, then save as Draft. You can later submit, approve or receive the order. Receiving updates the stock quantities.
Use stock transfers between stores if you operate more than one location (available on Professional plans for multi-location). Drafts stay under owner control; NHY does not place orders with suppliers automatically.

Product limits still apply: Free 50 items, Basic 200, Professional and higher unlimited. Inventory tracking itself has no separate monthly quota beyond those product limits.

Benefits and limits

Owners see current stock for both kitchen ingredients and retail products in one place, get a clear list of items that need attention, and keep a record of every adjustment. Purchase-order drafts help plan the next delivery without the system ordering on its own.

Available on Basic, Professional, Enterprise and Enterprise Plus. Not included on Free.
No monthly transaction or adjustment quota. Subject to the plan’s product (menu item) limit.
Stock adjustments and purchase-order receiving update on-hand quantities immediately.
Low-stock alerts use the minimum quantity set on each item. Items without a minimum do not appear in the low-stock list.
Purchase orders require owner action to approve or receive. Approving a draft does not contact a supplier; placing the real order remains outside NHY.
Stock transfers are available when multi-location is enabled on the plan.

Plan	Inventory tracking
Free	Not included
Basic	Included
Professional	Included
Enterprise	Included
Enterprise Plus	Included

Questions owners ask

Does NHY order from my supplier automatically?

No. You create and approve purchase-order drafts. Placing the order with your supplier is still your step.

Can I track both food ingredients and retail products?

Yes. Separate Food and Retail tabs keep the lists clear. Low stock combines both when items fall below their minimums.

What happens if I mark something sold out on the menu?

The sold-out toggle hides the item from guest QR ordering and rejects new orders for it. Inventory tracking continues to show the on-hand quantity so you know when to restock and turn the item back on.

Open NHY and check your stock